Privacy Policy

Last updated: 8th September 2025

At a Glance

We keep your data safe, use it responsibly, and never share it unless legally required.

What we collect – Your name, contact details, and property information.
Why we need it – To manage rent-to-rent agreements, payments, and communication.
How long we keep it – 6 years after a contract ends, or a standard period for enquiries.
Where it’s stored – Securely in the UK.
Your rights – You can access, correct, or ask us to delete your data at any time.

➡️ For full details, read below.

Full Privacy Policy

1. Who we are

Belcie Property Limited (Company Registration Number: 16626346), registered in England & Wales.
Registered Office: The HQ, Rowland Hill House, Boythorpe Road, Chesterfield S49 1HQ.

2. Information we collect

We may collect your:

Name
Address
Phone number
Email address
Property ownership details
Copies of correspondence relevant to your property

3. How we use your information

We use your information to:

Prepare and manage rent-to-rent agreements
Communicate with you about your property
Handle payments, accounting, and compliance
Send marketing updates (if you’ve consented)

4. Lawful basis for processing

We process data on:

Contractual necessity (to fulfil agreements)
Legitimate interest (to manage our relationship)
Consent (for marketing communications)

5. Data sharing

We only share your data when legally required (e.g. HMRC, regulators).
We never sell or share your details with third parties for marketing.

6. Data retention

With a contract: 6 years after it ends.
Without a contract: kept for a standard period (normally up to 2 years) unless you ask us to delete it sooner.

7. Data security

Your information is stored securely using trusted cloud-based systems and safeguards to prevent loss or misuse.

8. International transfers

Your data stays in the UK. We do not transfer it outside the UK.

9. Your rights

You have the right to:

Access your data
Correct inaccurate information
Request deletion of your data
Restrict or object to certain uses
Request a copy of your data in portable format
Withdraw consent for marketing
Complain to the ICO (www.ico.org.uk)

10. Marketing communications

If you consent, we may send you relevant updates or marketing. You can withdraw at any time.

11. Contact us

Data Protection Contact:
Company: Belcie Property Limited
Address: The HQ, Rowland Hill House, Boythorpe Road, Chesterfield S49 1HQ
Email: info@belcieproperty.co.uk